Safety and Screening
The well being of the cadets and all other personnel associated with the Cadet Program is of primary concern in the execution of all training and administrative tasks.
Many challenging activities are offered to the Army, Sea and Air Cadets. All of these activities present some element of risk and this danger is heightened because of their youth. Cadet leadership and participants take every measure to mitigate the hazards and eliminate the danger. In light of the above, all members of the Canadian Cadet Organizations (CCO) must place a high level of importance in complying with the General Safety Program.
Flight Safety (FS) is the most important consideration in the conduct of all flight activities. Regional Cadet Support Unit (RCSU) Commanding Officers (COs) and Regional Gliding Schools (RGS) COs shall ensure that an aggressive and comprehensive FS program is developed and implemented, emphasizing supervision, knowledge and self-discipline.
Commanding officers are responsible for ensuring that all corps or squadron activities are
adequately supervised. Reserve Force members other than members of the CIC shall successfully complete the screening process prior to assuming the duties of a Cadet Instructor.
Phase Training / Star Program / Proficiency Level Program
Each authorized cadet activity that is part of the Mandatory Training Program (Phase Training for Sea Cadets, Star Program for Army Cadets, or Proficiency Level Program for Air Cadets) shall have at least one paid Cadet Instructor or a paid Civilian Instructor (CI) responsible for, and physically participating in the activity.
Each approved activity shall be under the responsibility and supervision of a Cadet Instructor or paid CI. The Cadet Instructor can either be on paid service or be providing support without pay during the optional activity.
There should be at least one appropriate adult supervisor of each gender for mixed gender activities for every 20 cadets for activities of one-day duration where no overnight accommodation is required, such as a tour or visit. If required, a senior cadet of the appropriate gender may assist in supervisory duties for this type of activity.
There should be at least one appropriate adult supervisor of each gender for all mixed gender activities. The minimum ratio for overnight activities is one appropriate adult supervisor per each 15 cadets. Separate sleeping accommodation will be provided for male and female cadets and staff.
In Canada, cadets shall only be billeted in private residences where all adult residents have successfully completed the appropriate League screening process.
Cadets participating in international exchanges shall only be billeted in private residences where all adult residents have been screened to maximum extent allowed under the
laws of the host country involved, and to the satisfaction of Director Cadets and Junior Canadian Rangers.
Cadets billeted in private residences shall be provided with contact phone numbers where the officer in charge of the activity may be contacted at all times.
With the protection and safety of youth as the goal, Canadian youth organizations have a moral, ethical and legal obligation to put in place a process to prevent wrongdoing or abuse of youth entrusted to their care. As the Canadian Armed Forces (CAF) develop and train youth through the CCO, the importance placed on appropriate and thorough screening of adults who are working with cadets cannot be overstated.
In addition to the Reliability Screening, any adult with direct supervision, access or control of cadets is required to have an up-to-date Police Records Check (PRC) conducted by the local police agency in the jurisdiction where the member resides. The check includes police information located on national and regional computer systems (e.g. Canadian Police Information Centre (CPIC), Police Information Retrieval Operation System (PROS), Police Records Information Management Environment (PRIME), Law Enforcement Information Portal (LEIP) and other approved systems), along with information located through local police records checks.
Additionally they must produce a Vulnerable Sector Screening (VSS). This permits the disclosure of conviction records for sexual offences listed under the Schedule of the Criminal Records Act in respect of which a pardon has been granted. Such records may be provided to an organization if an individual working for that organization has a position of authority or trust relative to children or vulnerable persons.
Individuals applying to join the CAF to work with cadets are required to have a PRC and VSS completed as part of the enrolment process. Applicants must also complete a Suitability Assessment Protocol (SAP) specifically designed to determine an applicant’s suitability for working with cadets. Commanding Officers are responsible for ensuring that all activities are adequately supervised by competent, screened, and authorized adult supervisors of each gender.
What about civilian volunteers working with the Cadet Leagues?
Civilian volunteers are screened by their respective Leagues. The Navy League of Canada, the Army Cadet League of Canada, and the Air Cadet League of Canada screen their volunteers to the same level as the CAF in order for those volunteers to be authorized to work with cadets.
The three Leagues each have National Screening Coordinators who receive files from their divisions or branches to determine if a potential volunteer's file contains information that may show that the volunteer is not suitable to work with cadets. If the volunteer is found to be suitable, the League will issue the volunteer a picture ID card that attests to their suitability to work with cadets. Commanding Officers have clear direction (CATO 23-07) that they are not to allow any volunteer to work with Cadets if they are not in possession of a valid League ID card.
The Leagues also share a common database that allows them to flag unsuitable applicants to ensure that if they are found unsuitable by one League they cannot simply turn around and apply to another. The Leagues have agreed that if a volunteer is rejected by one League, they will be rejected by all Leagues.
The Leagues should be contacted if further information on civilian volunteers and their role in the Cadet Program is required.
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